Reports are used in many fields of business. The different factors to consider when writing a report are purpose, formality, audience, organization, and genre. The three different purposes that a report may have would be to report information, analyze information, and persuade an audience. The purpose of the report should be made clear at the beginning of the report. Another thing to consider when writing a report is whether the report should be formal or informal. This usually depends on the relationship to the audience. Identifying the audience is also another important factor of reports. Generally an audience will have a diverse background that needs to be considered. The information in the report needs to be organized for the report to be effective. Some criteria that should be considered is an overview, background information, recommendations, evidence, and discussions. When writing a report you must also select the genre. You may use prepared forms, memos, letters, and formal reports to convey your information.
There are several different types of reports. These include research reports and articles, task reports, periodic activity reports, progress reports, trip and conference reports, and meeting minutes. Research reports are used to give information that has found through experiments and research. Task reports are used to discusses different procedures that are to be carried out and other recommendations. Periodic activity reports are used to give information on work that is being done. These are written very frequently. Progress reports are like activity reports in that they inform an audience about work being done. Although, progress reports are written at defined times that are less frequent than periodic activity reports. Another document is Meeting Minutes, which is simply a record of the proceedings of any deliberative group. This allows members to go back and look at what was discussed or resolved in previous meetings. Sometimes, when a meeting is very important, and the group doesn't meet very often, a conference report is created for all members to look at before the meeting occurs. This is to ensure that the meeting runs smoothly, and time is not wasted. The chapter goes on to discuss, in detail, different purposes and practices of font matter. It breaks a document down into specific parts and shows what is appropriate and what is not in certain sections. It also shows the purpose of each section so that you know what the goal is of what you are writing. Overall, the chapter was very informative and gives very specific examples so that it is easier to follow what is going on.
Subscribe to:
Post Comments (Atom)
22 comments:
This chapter so far I liked the least. It was very boring to read but the summary was very well written. The chapter started to get a little confusing and I didn't want to finish the rest because it was really boring. But I know in our future we all will have to do or present some type of report for a class or job. Reports should be made clearly so the audience knows what you are trying to tell them. I know I have written a couple reports for classes in the past though. Some of the reports I had to write was for an english class. Personally, I think that reports are not fun to write at all.
This group did a nice job of summarizing the chapter (especially considering how dull it was). As college students, I do not think that this chapter taught us anything new. At this time in our educational careers, most of us have written several reports. And similar to knowledge from previous chapters, this chapter points out the importance of considering your audience, what exactly you want to express, and how to do so effectively. I am writing a report in a class right now that later the professor wants turned into a Power Point presentation. This has actually helped me write a better report, knowing that I will need to condense it later and to make sure that other people understand it.
This chapter talked about how it is important to identify an audience. I could not agree more. I feel that the delivery of a message to an audience is just as important as the message itself. One could have the best report or presentation in the world, but if they deliver it in a way that is not congruent with the audience, that message or report could be rendered almost meaningless. This summary also broke down the different kind of reports there are. It is important for us to recognize each of these reports, so we can have the ability to use the best format to write up reports of our own.
Reports are important, but very different from a proposal. They can get confused sometimes. A proposal is more of a document used to persuade. Where as a report is a document used to educate. A report will include research done in the subject. This is usually done with scholarly information. You would not want to include information that you got from an unreliable source. You wouldn't want information of patrol techniques in law enforcement from a known criminal. What would they know about law enforcement? other than getting arrested of course.
Preparing reports is a very important part of communication.Preparing this report for the technical communication class is a big project in this class. You have to make rough drafts, reasearch, and do many other things for this project. Reasearch is an extenisive part of this project. There are many differetn groups that have to do many different types of reasearch. This chapter was extremely boriung because we already did part of this in class.
I agree with others that most of the people on a college level have written a report in there life. Reports are good to get information across and to condense information down enough so that others can gather the information without taking a lot of time. I also think it’s important to address your audience because that changes a lot of what you should include in your report. There are also many different kinds of reports and each of these should be used in the respective instances. Choosing the correct report for given requirements will help in making the report more effective in the end.
I had no idea that there was so many different types of reports. Once they are broken down into these groups it is easier to identify which you may need to use. It is probably really important to figure out which kind of report you should use. Other things that seemed important were, again, your audience. If its a group of peers it can probably more informal, verses if it coworkers it should probably be formal. I think you also need to know you audience so you can be sensitive to certain things like gender and ethnicity if it's necessary.
I agree with chapter 20, when it states that all reports should clearly state the purpose. The worst thing when finishing reading a report is not understanding the purpose of it. Often times this occurs, because the information was not clear or organized. Research reports is the genre that I have the most experience with. I have read many of these but also written several, when I want to give information. An effective way to organize a report is to use different fonts. This will seperate it into sub sections that contains different information.
When composing a report, the summary mentions all the various aspects that need to be taken into consideration. First, the purpose should be stated clearly and early on, whether its analyzing information, reporting informations, or persuading an audience. Next, a report can be either informal or formal. Identifying the audience, another aspect of writing a repot, can help decide its formality. Organization is also crucial in any type of report, making it much more comprehendable and successful in get a point across. Finally, one must choose a genre (memo, letter, etc) in which the report will be presented.
This is a very well written summary. It covered all the different types of documents and the purpose of each. There was too much information in the chapter to fit into the summary so they told you what other information could be found in the chapter. I think it is very important to know about the different types of reports and documents and what they are used for no matter what your field of study is. Chances are you are going to be reading or creating several types of reports throughout your career.
Chapter twenty talked about the different factors while writing a report. They stated all of the key factors. The factors are purpose, formality, audience, organization, and genre. They also specified the three different purposes reports might have. They summarized this chapter extremely well and captured the key points. They stated that the information in reports needs to be clear and organized. I strongly agree and I think its imperative to have an organized report and clear criteria. Prepared forms, memos, and letters, are just a few of the selected genre. In conclusion, I thought this chapter was important because it shows you what to expect in a report
I think that when righting a report expecially a formal one, purpose, formality, audience, organization, and genre are all extremly important. When I am writing a speech I find that it is extreamly important to state your purpose at the very beginning. In my speech 100 class, whenever people would give a speech without stating their purpose of the speech I would be really confused on what they were talking about untill late in the presentation. I found myself just trying to figure out what they were talking about rather than listening to what they were saying. If you state your purpose off the bat, your audiance is more likly to really understand your purpose of being there.
While every one of us has written multiple reports probably starting with the notorious book report there are various other forms of repots. This group did a good job summarizing the different reports that were in the chapter. The differences in reports account for the various functions that reports are expected to accomplish. If a report is a professional one it should include technical terms and stress costs. Whereas, if a report is an educational one it would be more important to explain key ideas and be tailored to that audience.
This chapter helped so much on learning to analyze and manage reports by showing how to correctly identify the purposes, formality audicene, organiztion, and genres. Since the beginning of school I written so many different reports in the past. when getting use to writing the reports after one another I begin to develop strong skills in approaching on how to my lab reports or english reports. So most of the stuff from this chapter I knew already and isn't very new to me.
In one of my manufacturing engineering classes we are learning about proposals and reports. Proposals main point is to persuade the reader to choose you to do what they want or to use your idea to accomplish a goal. A report is to teach what it is you are doing why you are doing it and how it is going to work. In writing both of these your audience is important. In any writing you need to know your audience what they are looking for and how you think they will respond.
This chapter was felt alot longer than what it actually was... of course of a report isnt made clear to the audience they will not understand it. and if they don't understand what your point they will get bored and ignore you. losing your audience is a very bad thing. when doing any type of report you should know who your audience is. if its a large group of doctors you should keep it smart and use big words, but if you where trying to explain open heart surgery to the average joe you cant use the same words or expect them to know techinical terms. you have to "dumb it down" for the average joe, and still keep it interesting some how. good luck
Chapter 20 was preparing reports. We learn to accomplish tasks such as learning to analyze and manage these critical aspects of the reports you’ll read and write: purposes, formality, audience, organization, and genres. Understanding and appropriately use various types of reports such as research, task, activity, progress, minutes, and trip/conference. To select elements of report formats that are useful to your intended readers. How to analyze and be able to recommend revisions to reports that others write. Good job on summarizing it was a little long though.
This chapter was summarized very well, but the overall topic of the chapter was overview of what I have learned growing up. I have written several types of reports in my educational career; I have learned everything from the purpose of the report to the genre of the report. I think this chapter would be a great chapter to read right before you write your very first report in high school. This chapter gives great examples and really goes over everything someone would need to know to write a report.
Chapter 20 discusses the effective methods of preparing a report. There are different kind of reports and different aspects of writing them. The aspects of the reports are the purpose, formality, audience, organization and genres. Identifying the audience is a very important part in preparing a report. The report should be written in such a way that the targeted audience understands the contents very well. There are different types of reports depending upon the work done and people involved. Research reports, periodic reports, meeting reports and few other. As a student, I have dealt with the research report for one of my class project in which I had to conduct an experiment on weather conditions and write a report based on weather throughout the month.
Reports have been a huge part of my college career so far because I started off as a freshman wanting to be an english major. I have since then taken several classes pertainting to english which makes you write a lot of papers, and deciding on how to word that paper is based on what your professor expects from you. If it's a silly first paper of the semester you can pick a lighter topic and not do too much research and still get away with it. If it is the final paper of the semester everything needs to be increased like length, depth, research, and harder topic. This is how I though I could relate this chapter to my life as a college student.
I think this summary is very well written. It covers the chapter well and highlights all of the main points. I think it is very important to be able to write and understand reports because they are used so much in the workplace. They are a large form of communication when a project is being proposed, worked on and finished. It is important to understand the different types of reports and how to go about writing each.
Post a Comment